Privacy Policy

Who we are

Berkhamsted Jazz is a small, not-for-profit organization, which exists to provide twelve live concerts each year at the Civic Centre in Berkhamsted (and in 2020/21, livestreamed concerts in collaboration with Guildford Jazz and other clubs) featuring the best of British jazz musicians.

Our website address is:

What personal data we collect and why we collect it

On joining, or renewing Membership or signing up to our mailing list we ask for consent for us to hold certain items of personal data under General Data Protection Regulations (GDPR). The key elements of our Privacy Policy are as follows:

  • The data we seek consent to hold is contact data, i.e. name, address, phone numbers & email address.
  • We will use this data only to contact with details of our concerts, our AGM, and other matters relating to Berkhamsted Jazz.
  • We will not retain any financial data (ie bank, sort code, account number) for those people who give us payment by cheque.
  • We do not share your data with any third party organizations.
  • Under GDPR regulations, the lawful basis for us to collect & use this data is termed “Consent”. This means there are certain rights for those that provide consent to us, viz:
    • the right to be informed about us and our policies and procedures – i.e. via this Privacy Notice
    • the right of access – eg a Member can request a copy of the personal data we hold on them, and we must respond within 1 month
    • the right to rectification – eg Members can request that the information is corrected if it is wrong
    • the right to erasure – eg Members can ask us to delete their personal data
    • the right to restriction of processing – given that our only use of the data is to contact them, we think this is unlikely to occur
    • the right to portability of data – given that we do not share data, we think this does not apply
    • the right to object – again, as we only use the data to contact them, we think this is unlikely to occur

In any event, there is the right to complain to the Information Commissioner’s Office (ICO) if anyone should be concerned about the way we handle their data.

Comments & Reviews
When visitors leave comments and reviews on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture may be visible to the public in the context of your comment.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with
If you request a password reset, your IP address will be included in the reset email.

How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data
Visitor comments may be checked through an automated spam detection service.